AI Receptionist for Catering & Events
Catering inquiries answered in seconds. Quotes sent before competitors call back.
Rex captures every event inquiry — wedding, corporate, off-site — qualifies headcount and dietary needs, and either books or routes to you with the deposit link ready. Ruby reactivates past-event clients for the next anniversary, holiday, or corporate cycle.
- Speed wins catering — Rex replies in under 18 seconds, 24/7
- Itemized menu quotes with quantities + sides + tax-out-loud math
- Stripe deposits on every booking — 50% locked at confirmation
Built for the way catering & events actually run.
Problem
Inquiries come in at 11pm. By the morning, the bride has gotten quotes from 3 caterers and chosen the one who responded first.
How RexRuby fixes it
Rex answers within seconds, qualifies the event (date, headcount, venue, dietary), and either drafts a quote or schedules a tasting — at any hour.
Lead-to-quote time drops from hours to seconds
Problem
Custom menu quotes take 30+ minutes to write. By the time you send it, the lead has cooled off.
How RexRuby fixes it
Rex drafts an itemized quote from your menu — 4× kabob platter ($120), 2× rice trays ($40), gratuity, tax — and sends it to the lead the same day.
Quote turnaround in minutes, not hours
Problem
Event details get lost in DMs and texts — dietary needs, drop-off vs setup, head-count changes the day before.
How RexRuby fixes it
Every detail captured into one event record. Day-of confirmations sent automatically. Final headcount locked 48h before with reminder texts.
Zero "I forgot they were vegetarian" moments
Problem
Past clients drift after the wedding / event. The next corporate cycle goes to whoever the new admin remembers.
How RexRuby fixes it
Ruby tracks event date and runs anniversary, holiday, and seasonal-corporate reactivations. "It's been a year — book your office holiday party now?"
Repeat-event revenue up 20-40%
Everything you need on one platform.
Itemized quote drafts
Rex pulls from your menu and assembles "5 trays + 2 sides + service fee + 8.875% tax = $X" with the math shown out loud. You approve in one tap.
Event calendar logic
Rex knows you can't cater two 200-person events on the same day. Books duration-aware slots and warns when capacity is hit.
Stripe deposits
50% deposit at confirmation, balance due 7 days before event. Card-on-file Stripe automation handles it all.
Dietary tracking
GF / vegan / nut-free / halal counts captured at booking, surfaced on the day-of prep list. No surprises in the kitchen.
Headcount confirmation
Rex texts the client 48h before to lock final headcount. Adjustments flow into the prep list automatically.
Reactivation sequences
Anniversary reminders, seasonal corporate (holiday parties, summer outings), school-year nudges for educational accounts.
Common questions
Will Rex actually quote my menu correctly?
Yes — Rex only quotes from the menu_items you load. We have customers like Sabzimarket Catering running their full Persian menu. Rex tolerates spelling variations (Tahchin / Tahcheen / Tachin) and confirms back with name + price before booking.
How does Rex handle off-site / drop-off / full-service distinction?
You configure the fulfillment options for your business. Rex asks "pickup, delivery, or full-service catering?" and prices accordingly with the right setup time + staffing line items.
Can Rex handle multi-day or recurring events?
Yes — corporate weekly lunch, multi-day retreat, multi-stop wedding (rehearsal + ceremony + reception). Each event captured as a parent record with child events for billing/prep.
How long does setup take?
About 20 minutes for catering — a bit longer than restaurants because we load your full menu (items, prices, dietary tags, sizes). Most caterers are live the same day they sign up.
“We booked our biggest corporate account through Rex at midnight. The HR director said we were the only caterer who replied that night.”
Stop losing weddings to whoever replies first.
$399 /mo flat — no per-event fees
Start free 7-day trialNo credit card required · Cancel anytime · Setup in 10 minutes